The Office Manager provides strong organizational and administrative support to the Operations Manager for activities related to facilities and operation of the office.  This position requires a high level of integrity and confidentiality. This role will collaborate across the organization as appropriate to facilitate site initiatives and requirements.

Responsibilities

  • Greet employees, visitors and guests;
  • Handle mails and deliveries;
  • General office chores such as maintaining staff break room / storage / cabinets and arranging training room;
  • Inventory check for stationery, office supply, IT equipment and corporate give-away;
  • Stationery / Office supply / Business card order;
  • Process invoice and liaise with Finance department and vendors
  • Assist with any internal catering;
  • Preparation for new hires  i.e. workstation, access card, name plate, welcome email and telephone directory;
  • Office maintenance support incl. communication with landlord, contractors and suppliers;
  • Arrange flight, hotel and travel document subjected to company travel guidelines;
  • Report IT & Telephone issues to Helpdesk;
  • Image and set-up PCs;
  • Document management;
  • Support in visa application for colleagues in local office as well as for visitors from abroad
  • Other clerical and administrative support as required by Office Manager.

 Requirements

  • 2+ years of office administration experience;
  • Pro-active, sense of responsibility, independent and customer friendly;
  • Well organized, ability to multitask & prioritize;
  • Strong negotiation and problem solving skills;
  • Good communication and interpersonal skills;
  • Strong attention to detail and follow-up;
  • Good written and verbal English;
  • Excellent computer skills (Microsoft office, e.g. Word, Excel and PowerPoint)
  • You are already eligible to work in Singapore

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